Search title

You can search for a title in Web Search by:

• Address
• Title reference
• Registered owner
• Legal description
• Instrument number
• Parcel ID.

Select from the dropdown menu to change your search method.
 

Once you have searched a title, you can:

• view order options for the title
• view the title summary with title details such as type of ownership, date issued, prior references, registered owners, etc.
• locate the title on the map (for parcels defined spatially in Landonline)
• view and order related instruments
• view and order related surveys. 

Search title by Address

1. Enter the address into the search field

As you start typing, the drop-down list populates with addresses containing the best match. This list is restricted to 5 results per Place, Road or Address section, populated alphabetically. As you enter more characters, the results are refined to match your input.
 

For common addresses you may need to include the suburb, town, or city. For example, for 1 High Street you would see only 5 address results, although there are more than 5 results in Landonline. 
 

Add the town or city to find the required address, if needed. 
 

2. Select the correct address from the drop-down list to view the title summary page for the title
 

For more details about the title summary page, see: 
Title summary page

Using macrons in address search

You can include macrons when searching a title by address. Web Search will look for exact matches and only return results that include the macron.
 

If you don’t include the macron, Web Search will include all results with the same spelling, both with and without the macron.

Search title by Title Reference

1. Enter the title reference into the search field
 

You must enter the exact title reference as this field does not support best match.  

For pre-Landonline titles, you do not need to include the land district prefix. However, if you don’t include it, all titles with same record number will appear in the drop-down list. Ensure you select the correct title from the list, or include the land district prefix in a new search.
 

For a list of land district prefixes, see: 
Record of title and survey plan type codes

2. Select the title reference to view the title summary page  

Either:

• select the blue dropdown when it appears
• press Enter on your keyboard. 
   

For more details about the title summary page, see: 
Title summary page

Search title by Registered Owner
 

You can search for a title by registered owner using 3 search modes:

• Closest match (default)
• Given / Family name
• Corporate name.
   

Use filters to refine your search results

You can apply filters to narrow your search results, if needed.
 

Filters can be used:

• as part of your initial search to narrow the results
• to refine the search results when a large number are returned.

You can filter by:

• Title type
• Land district
• Title status
• Owner status (default is Current owner).

Use as many of these filters as you need to narrow your search results.  

To filter your search, left-click the filter to open the drop-down menu. Select the value(s) you want to filter your search by.  

You can select multiple values in any filter. Select the check-box next to each value you require, or choose All.

To reset all filters (for example, if you want to change or broaden your filter criteria), select Reset filters. 
 

To refine results after a search, select or change your filter values. Left-click Apply filters to refine your search.
 

Switch registered owner search mode

To switch registered owner search mode, click on the sub-mode button. This icon changes depending on the current search mode.
 

The current search mode is highlighted. Left-click on your chosen option to switch search mode.
 

Closest Match (default)
 

Closest match mode uses auto-fill and best-matching to find names quickly. This is the default mode for searching title by registered owner. You can’t use wildcards in this mode.

Enter the name of an individual or corporation. As you type, the drop-down list populates with names containing the best match. These are sorted into sections:

• Individual
• Individual – Last names
• Individual – Given names  
• Corporate names

A name may appear in more than one section. Select the correct name to view the search results.

Given/ Family Name or Corporate Name

Given / Family name and Corporate name search returns exact matches unless you use wildcards. The input field is not auto-fill, so you may get incomplete results if you don’t know the exact details, for example, you don’t include a middle name, or for a corporate name, Limited, etc.  

You can use wildcards to broaden these results.
 

When searching using wildcards:

• an asterisk (*) is used to represent any number of missing characters/words in a search
• a question mark (?) is used to represent 1 missing character in a search.

For more information about how to use wildcard search, see: 
Search for a title by registered owner using wildcards 

Search title by Legal Description

1. Enter the legal description into the search field

As you start typing, the drop-down list populates with legal descriptions containing the best match. This list is capped at 50. As you enter more characters, the results are refined to match your input.
 

2. Use filters if needed

You can apply filters to refine the drop-down list if you are getting too many results.

You can filter by:

• Title type
• Title status

To filter your search, left-click the filter to open the drop-down menu. Select the value(s) you want to filter your search by.  

You can select multiple values in any filter. Select the check-box next to each value you require, or choose All.

To reset all filters (for example, if you want to change or broaden your filter criteria), select Reset filters.
 

3. Select the correct legal description from the drop-down list to view the title summary page for the title
 

For more details about the title summary page, see: 
Title summary page

Search title by Instrument number

1. Enter the instrument number into the search field

You must enter the exact instrument number as this field does not support best match. Any instruments with the same number will appear in the list.
 

2. Select the required instrument from the drop-down list to view the search results

You will see a list of titles affected by the instrument.
 

From the search results, you can:

• select a title reference to view the title summary page for the title. 
  For more details about the title summary page, see: 
  Title summary page

• export the list of titles to a CSV file. Select the Export search results icon at the top right of the list. The file will be emailed to you.

  

• select the instrument to open the instrument summary page.

  

3. Use filters to refine your search results

Some instruments may return a large number of titles. You can apply filters to narrow or refine your search results, if needed.
 

Filters can be used:

• as part of your initial search to narrow the results
• to refine the search results when a large number are returned.

You can filter by:

• When affected (default is Currently affected)  
• Title type
• Land district
• Title status

Use as many of these filters as you need to narrow your search results.  

To filter your search, left-click the filter to open the drop-down menu. Select the value(s) you want to filter your search by.  

You can select multiple values in some of the filters. Select the check-box next to each value you require, or choose All.

To reset all filters (for example, if you want to change or broaden your filter criteria), select Reset filters. 
 

To refine results after a search, select or change your filter values. Left-click Apply filters to refine your search. 
 

Search title by Parcel ID

1. Enter the parcel ID into the search field

You must enter the exact parcel ID as this field does not support best match.
 

2. Select the parcel ID

Either:

• select the blue dropdown when it appears
• press Enter on your keyboard.
   

If there is only 1 title associated with the parcel, the title summary page will open.

If there is more than 1 title associated to the parcel, you will see a list of search results. 
 

From the search results, you can:

• select a title reference to view the title summary page for the title. 
  For more details about the title summary page, see: 
  Title summary page

• export the list of titles to a CSV file. Select the Export search results icon at the top right of the list. The file will be emailed to you.

  

Title summary page

The title summary page shows information relating to the selected title. From here, you can:

• order a copy of the title
• add the title to your product list
• locate the related parcel on the map (for parcels defined spatially in Landonline)
• view the title summary with title details such as type of ownership, date issued, prior references, registered owners, etc.
• view and order related instruments
• view and order related surveys.
• view pending dealings, lodged plans, or supporting documents, if applicable.

Select the:

• Locate related parcels icon to view the related parcel on the map (if it is spatially defined in Landonline)
• Add to product list icon to add the title to your product list.
   

Order options

You can order a copy of the title without adding it to your product list. Choose from:

• Title with diagram
• Title without Diagram
• Historical Title
• Guaranteed Search.

Select an icon next to your chosen option to:

a. view information about what the title option shows

b. order the title and receive it by email

c. order the title to view on screen

d. order the title and download as PDF.

Summary

The title summary may show:

• Type – type of title
• Land registration district – the land district in which the title is located.
• Date issued – date on which the title was issued.
• Prior references – prior RT references, if applicable
• Following references – following RT references, if title is cancelled
• Estate – type of estate
• Indicative Area – area of the parcel(s) of land
• Legal Description – legal description of the parcel(s) of land
• Purpose – intended use of the land
• Registered owners – name(s) of the registered owners
• Unit Titles Issued – a list of all related unit titles, for a Supplementary Record Sheet (SRS),
• Supplementary Record Sheet – the related SRS, for a unit title.

Pending dealings and lodged plans

If there are any pending dealings or lodged plans against the title, they will show under the summary section.

Select the dealing number or survey number to open its summary page.
 

Supporting documents

You can order supporting documents from the title summary page if they are listed.  

Select an icon to order the supporting document:

• emailed to you
• to view on screen
• downloaded as PDF. 
   

Current and historic instruments

You can view lists of any Current instruments or Historic instruments that affect the title. You can expand the section by clicking the arrow next to the section heading.

From these lists, you can:

• select the instrument number to open the instrument summary
• add an instrument to the product list
• order an instrument and receive it by email
• order an instrument to view on screen
• order an instrument and download as PDF.
   

Referenced surveys

Any referenced surveys are listed after the instruments.  

You can:

• left-click the Survey Number to view the survey summary page
• view the Survey Date of the survey
• select the Locate spatial item icon to view the survey reference on the map
• select the Add to survey data extraction icon to add the survey to an XML extraction
• select the Add to product list icon to add the survey to your product list. 
   

Can’t find what you’re looking for? 

If you search for a title and can’t find what you are looking for, send a request through Request Copy.

If the search result includes restricted information, Web Search will display the same messaging as if the title doesn’t exist.  

 If you believe an item exists but is not being displayed because it is hidden, please email the Hidden Titles team at hiddentitles@linz.govt.nz

See the bottom of the Web Search screen under Can’t find what you’re looking for? for details.
 

For more information on manually requesting an item, see:
Request copy