Each instrument in a dealing must be certified and signed by an appropriate Conveyancing Professional before being released.
What Conveyancing Professionals need
Before certifying and signing an instrument the Conveyancing Professional must:
- hold evidence in support of the matters stated in the certificate
- connect their Digital Certificate to New Landonline.
Connect your Digital Certificate to New Landonline
Who can certify and sign
Conveyancing Professionals can certify and sign.
More information on signing privileges and how to get them:
Who can certify and sign dealings
When you edit a signed instrument
Once an instrument has been signed it becomes read-only.
If changes to the instrument are needed after it's been signed, you'll need to revert it back to draft. You can do this in the prepare screen for the instrument.
You'll need to certify and sign the instrument again.
When certifying and signing mortgages
New Landonline will automatically create separate Mortgagor and Mortgagee roles (multi-party) for a new mortgage instrument.
When a mortgage is created in New Landonline, Conveyancing Professionals will need to certify and sign separately for the Mortgagor or Mortgagee roles. Mortgages will still be a single role in Legacy Landonline.
Validation before you can certify and sign
Each time you navigate to the Certify & Sign page the certify and sign business rules will run a set of validations.
A red circle (failed) icon will display if an instrument has failed the business rules. This shows the instrument is not yet ready to be certified and signed.
Run pre-validation to see what warnings or errors are present. Then make changes to your dealing to comply with the business rules.
Monitoring certifications
We monitor the use of Landonline applications through our assurance activities.
The Registrar-General of Land may revoke a practitioner's authority to give certifications if they:
- give a fraudulent certificate
- give a certificate that is materially incorrect
- fail to comply with s30 of the Land Transfer Act 2017.
A breach of this nature would contravene the lawyer's Conduct and Client Care Rules and may result in disciplinary action through the Lawyers Complaints Service.