Prepare a partial discharge/withdrawal in Share/Interest mode

How to partially discharge or withdraw a party's share or interest in an affected instrument.

You can prepare a partial discharge/withdrawal in Share/Interest mode in New Landonline.

Share/Interest mode is only available for certain instrument types: 

  • Partial Discharge of Mortgage (PDM) 
  • Partial Discharge of Encumbrance (PENC). 

Mandatory fields are marked by a red asterisk * and must be completed for successful pre-validation, certify and sign, and submission. 

Step 1: Navigate to the Prepare instrument page 

To access the Prepare instrument page you can: 

  • Select the instrument hyperlink to navigate to the Prepare instrument page when an instrument is collapsed.
  • Select the Prepare button when an instrument is expanded.
  • Use the menu that looks like a 3-dot icon at the end of an instruments row and select Prepare instrument
Screenshot of prepare instrument page with three dot icon and dropdown menu highlighted

Step 2: Select Share/Interest to change to this mode

Select Share/Interest to change to this mode.  For help on preparing in Titles or Complex mode go to:

Screenshot of Prepare instrument page with 'Share/Interest' button highlighted

Step 3: Check the instrument number is correct, or the field is blank

Check the instrument number is correct or if the Affected instrument field is blank. 

Use the drop-down menu to select the relevant instrument from the list.

If the field is blank and there are no options in the drop-down menu, there are no instruments to discharge on the title for this instrument type. 

Shows drop down box of affected instrument with owner/mortgagor selected

Step 4: Select who you are discharging for

Select whether you are discharging in respect of the share/interest of the: 

  • Owner, Mortgagor or Encumbrancer or, 
  • Mortgagee or Encumbrancee.
Screenshot of Prepare instrument page with 'Owner/Encumbrancer' option highlighted

Step 5: Review and choose the interest holder's names

Review and select the affected Owner/Mortgagor/Encumbrancer or the Mortgagee/Encumbrancee names. 

These details will be the names of the registered interest holders or will show any prior change of ownership instrument already prepared in the same dealing.

When the person icon to the right of the Owner/Mortgagor/Encumbrancer is filled blue, it means there are additional details for that person, such as an alias, suffix or the birthdate of a minor. Select the icon to view those details and select it again to hide those details.

You can use the:

  • Change due to pending dealing toggle above the Affected Instrument to edit, add or delete the names displayed, including any additional information, such as aliases. For example, use when an instrument in a prior dealing or a prior instrument in the same dealing is changing an interest holder's name.  
  • Revert / Update button to re-set the names to reflect the Register or to update names from any prior instrument in the dealing. For example, if the interest holder details have been edited using Change due to pending dealing, it will revert to what is recorded on the Register. Or, if a prior instrument has been added to your dealing which changes the interest holder, using Revert / Update will pull through the updated names.
Shows screen to add affected instrument with a list of Owner/Mortgagor or Mortgagee. Highlighted is the change due to pending dealing toggle, the Revert/Update button and the check boxes next to the owner/mortgagor's names

Step 6: Uncheck Reserve personal covenants, if needed

If applicable, when discharging a mortgage or encumbrance, uncheck the Reserve personal covenants checkbox if the parties haven’t made these arrangements relating to the rights and remedies of the Mortgagee/Encumbrancee. 

Screenshot of Reserve personal covenants check box

Step 7: Preview the instrument

The Summary tab will automatically update and display a read-only summary of some key details entered on the left-hand side of the page.

Use the Preview instrument button to view, print or download the full instrument preview, including any ‘Add Text’ fields, certifications and signatures. 

Screenshot showing Preview instrument button highlighted on the right of the Summary tab

Step 8: Save the instrument details

Save the instrument details located at the bottom right-hand side of the page.

Use Save to save the information and remain on the Prepare instrument page.

Use Save & back to save the information and return to the Instruments & Roles page.

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