Add, edit or remove a title

How to add or remove affected titles against an instrument.

Before you start

You can affect up to 300 titles per instrument, or 350 unique titles per dealing. For dealings whre you may need to include more than these limits, contact Customer Support on 0800 665 463.

If you change the affected titles for an instrument after it has been prepared, all details for that instrument will be deleted and any certifications and signatures will be removed.

There are multiple ways you can add the affected titles for an instrument.

Enter a title reference or search by instrument number

Start typing a title reference or instrument number into the Add titles field. A list of titles matching your entry, or that affect the instrument, will appear.

The list of titles may also include title references which have similarities with the instrument number.

Where multiple instruments exist with the same instrument number, you'll need to type in each title or use Legacy Landonline's search by instrument number feature.

Check the boxes for the titles you want to affect.

Select Add selected.

Example of where to type in titles.

Continue to use this field to add all affected titles. 

A list of the affected titles for the instrument will appear under the Add titles field and will show the:

  • title reference number
  • land district
  • title status: live, partially cancelled, cancelled, pre-allocated, pending
  • registration path: Auto or Lodge
  • any potential warnings for the title, such as the title being Māori land.
Example of where to find list of files.

Add existing titles to an instrument

To quickly add existing titles from the previous instrument, select the icon with horizontal lines and a plus sign, to the right of the Add titles field.

Example of where to add existing titles.

Link pre-allocated titles from a plan

If you have added a plan for deposit to the dealing, you can automatically add the pre-allocated titles for the following instruments:

  • Order for New Certificate of Title (OCTN)
  • Application for Deposit of Unit Title Plan (UAPP).

Select Link pre-allocated titles from plan to affect the pre-allocated titles.

The affected titles will appear under the Add titles field.

Note

You will still need to enter the head title reference into the Add titles field.

If you haven't linked a plan, see:

Add an LT plan

Example of button to link preallocated titles.

Advanced title selection

Select Advanced title selection to open the slide out panel. On the panel you can select which titles affect each instrument or copy across the title selection from another instrument in your dealing.

a. Advanced title section button. Select to open the Advance title selection panel.

b. Up and down arrows. Use to navigate between dealing instruments. 

c. X in right hand corner. Use to close the Advanced title section panel. 

d. Type to filter titles field. Enter a title reference to filter the list. Useful when dealing with lots of titles and need to check if a title has been affected or not. 

e. Hide unlinked titles toggle. Toggle on to hide the titles that haven't been affected for the instrument. Useful when dealing with lots of titles and want to check all of the correct titles have been added. 

f. Checkboxes. Use the checkboxes to affect a title to the instrument. To affect all of the titles, select the top checkbox next to the Title column header. 

g. Add title button. Select to open the Add titles field. Enter a title reference or instrument number to add more titles to the instrument. 

h. Copy selection button. Use to copy the affected title selections from another instrument. Use the select instruments to copy from drop down to choose which instrument to copy the affected titles from.

i. Generate new title button. Select to generate new title references. Use the Number of titles to generate field to add how many new titles to add (99 maximum). 

j. Done button. Select to return to the Instrument & Roles page.

Example of features on an advanced title search

Generate new titles

Generate new titles function is only available for instruments that are capable of resulting in the issue of a new title. The most common are: Order for New Certificate of Title (OCTN), Transfer (T) or Application for Deposit of Unit Title Plan (UAPP).

Select the Generate new title button.

 

Example of where to generate new title.

A Number of titles to generate box will appear.

Enter the number of titles to generate. The maximum number of titles you can add is 99. 

Select Generate to add the new titles.

Note

All new titles will have a status of Pending.

Example of how to type in amount of titles to generate.

Remove a title reference

To remove a title, hover over its row and use the X at the end of its row to remove it.

Example of where to remove a title

Alternatively, you can unaffect the title from the Advanced title selection panel.

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