Prepare a transfer in Simple mode

When to use Simple mode

The Prepare Transfer screen defaults to Simple mode. Use this mode to perform a full transfer of ownership for all titles in the transfer. 

Mandatory fields in the Prepare Transfer page are marked with a red asterisk * and must be completed for successful pre-validation and submission.

1: Navigate to the Prepare transfer page.

To access the Prepare transfer page you can: 

• Select the instrument hyperlink to navigate to the Prepare instrument page when an instrument is collapsed.
• Select Prepare when an instrument is expanded.
• Use the menu that looks like a 3-dot icon at the end of an instruments row and select Prepare instrument. 

2: Select the right mode.

By default, Simple mode is selected for a transfer instrument.

The mode type can be changed to Complex when:

•  transferring only part of the land or on behalf of a third party
• when dealing with only some of the transferors shares and/or interests on one or more titles, or
• when adding specific clauses and wording.

Prepare a transfer in Complex mode

The mode type can be changed to Instrument to transfer ownership of 1 or more mortgage, encumbrance, lease or other type of interest.

Prepare a transfer in Instrument mode 

3: Review all Transferor names.

Review all Transferor names. 

Transferor names are added automatically but can be edited using the Change due to pending dealing toggle.

These details will either be the names of the registered owners or will reflect any prior change of ownership instrument that has already been prepared in the same dealing.

When the person icon to the right of the transferor is filled blue, it means there are additional details about the transferor, such as an alias, suffix or the birthdate of a minor. Select the icon to view those details. Select the icon again to hide the details.

You can use the:

• Change due to pending dealing toggle under the transferors to edit, add or delete the names or aliases displayed. For example, use when an instrument in a prior dealing is updating who the transferors will be. If needed, use the 6-dot grid icon to the left of a transferor to drag and drop the transferor above or below another.
• Revert/Update button to re-set the registered owners’ name to reflect the Register and any prior instruments in the dealing. For example, if the name has been edited using ‘Change due to pending dealing’ you can revert the name back to what is recorded on the Register. Also, if a prior instrument has been added to your dealing which changes the registered owner, using Revert/Update will pull through the updated names. 

4: Select whether Transferees are Sole or joint tenants or Tenants in common or combination.

Select whether the Transferees are Sole or joint tenants or Tenants in common or combination. The default setting is Sole or joint tenants.

A sole tenant indicates only 1 transferee.

A joint tenancy can have 2 or more transferees. 

Tenants in common relates to two or more transferees who hold their interest as to shares. For example, John holds a ¼ share and Jenny holds a ¾ share. Shares must total 1 whole share. 

A combination ownership contains joint tenants and tenants in common. For example, Michael owns a ½ share and Rose and Brian are joint tenants as to the other ½ share, totaling 1 whole share.

5: Enter Transferees names and shares where applicable.

Enter Transferees names and shares where applicable.

Enter the transferee’s name into the name fields provided. It defaults to individual. Toggle using the individual or corporate icons to change the field between individual and corporate. 

Use the Add private individual or Add corporate buttons to add another transferee.

Use the Add group button in the Tenants in common or combination mode to create a joint tenancy structure.

Use the Share field in the Tenants in common or combination mode to add the share value for each transferee or group. Use fractions with all shares equaling 1 share in total.

Use the person outline icon at the end of the Transferee row, next to the 3-dot icon, to add or edit details when your client:

•  uses an alias
• has a suffix after their name, or
• is a minor - under 20 years old.

Upon save this icon will change from an outline of a person to a blue-solid person icon. This functionality is not available for corporate entities.

Use the 3-dot icon to:

•  move transferees up or down
• create or add to a joint tenant’s group
• remove a transferee from a group, or
• delete a transferee row.

If a fencing covenant is required, check the checkbox. Otherwise leave it unchecked.

6: Preview the instrument.

The Summary tab will automatically update and display a read-only summary of some key details entered on the left-hand side of the page.

The resulting ownership will only appear and update each time the page is saved.  

Use the Preview instrument button to view, print or download the full instrument preview, including any ‘Add Text’ fields, certifications and signatures. 

7: Save the instrument details.

Save the instrument details located at the bottom right-hand side of the page.

Use Save to save the information and remain on the Prepare instrument page.

Use Save & back to save the information and return to the Instruments & Roles page.