Change or correction of name, transmission or transfer – what instrument to use and when

Change or correction of name (CN)

A change of name should be used if the name recorded on the title:

• has been changed by marriage (eg Surname is changing)
• has been changed by Deed Poll or Change of Name certificate
• has been changed by a Companies “Name Change” Certificate.

A correction of name should be used if the name recorded on the title:

• has been misspelt, or
• has omitted part of the name (e.g. a middle name)

A change or correction of name should not be used if:

• the new name is a completely different person
• changing a trustee name
• the company name has been changed by amalgamation (eg Companies Office Amalgamation Certificate)
• the company no longer exists (eg is struck off).

Transmission (TSM)

A transmission should be used where:

• the registered owner is deceased
• a life tenant dies
• the last surviving life tenant dies (eg Transmission determining life estate or lease for life should be used)
• the registered owner is declared bankrupt and their property is vested in the Official Assignee under the Insolvency Act 2006
• a company is amalgamated with another company under the Companies Act 1993
• building societies unite or transfer engagements.

A Transmission should not be used where:

• trustees are removed or retire
• trustees change for Friendly Societies, Charitable Trusts or Credit Unions.

Transfers (T)

A Transfer should be used if:

• a person is transferring their interest in a title to another person or entity
• trustees are removed or retire
• new trustees are added to a title.

A Transfer should not be used if:

• the registered owner is deceased
• if a life tenant or surviving life tenant is deceased.