2. Owners section | Landonline,Land registration Guidance

Overview

For templated instruments, such as transfers, transmissions and change/correction of name, the Notice of Change (NoC) will auto-populate the new and existing owners’ details based on the information entered into the prepare instrument screen.

Image only instruments

For image only instruments, such as TPS, CO and A90, the NoC will not populate the new owner details so these will need to be added manually. The existing owner details will populate with the registered owners of the affected titles.

Make sure you add the new owner's preferred address for receiving rating information and invoices.

What to do

Step 1 Check the new and existing owners' names are correct

If the NoC is for an image only instrument, use the Edit button to manually add the New owners names.

Or go back to the instrument's prepare page to update the new owner's names.

Owners screen. Highlighted is the new owners and existing owners, where you can find the owner's name.

Step 2 Change the country postal address if the new owner's address is outside New Zealand

If the postal address for the new owner is outside New Zealand, delete New Zealand from the Country of postal address field.

Use the search function in the field to lookup the country for the postal address.

New owner contact details screen. Shown is the dropdown box to use to select the country of the owner

Step 3 Change the Postal Type for non-urban postal delivery

If the address is non-urban, select either Rural or use the arrow next to Box/bag/counter delivery to select a postal type such as:

PO Box
Private Bag
Community Mailbox.

The Postal address fields will update based on what you choose for postal type.

No postal type for an international address

You don't need to select a postal type for an international address.

New owners' contact details screen showing the options for mail including PO Box, Private Bag and community mailbox.

Step 4 Use the first postal address field to add Care of details

Put a Care of name in the first Postal address field if the Territorial Authority's communications are to be addressed to someone else, such as the new owner's trust.

Otherwise, continue to Step 5.

The postal address screen. Highlighted is where you can add a 'care of' address.

Step 5 Complete the postal address fields based on the postal type

All fields with a red asterisk must be completed.

You can also add a phone number of a new owner, as well as their address details.

Urban postal addresses

For an urban postal address, search for the address and select the correct option from the address list. You will then need to enter the postcode.

Rural postal addresses

For rural postal addresses, select the correct option and add the rural delivery (RD) number.

PO Boxes, Private Bags and community mailboxes

For PO Boxes or Private Bags, enter the box or bag number as well as the town or city and postcode. You also have an option to add the Box lobby name for a PO Box address.

For a community mailbox, enter the mailbox number, post office, town or city and postcode.

Add only one address for a new owner

You can only add one postal address for the new owner. If they have more than one address, use the Solicitor/Conveyancing note in the Transaction section to inform the Council of any additional addresses.

Postal type screen is shown. Highlighted is the button for Urban delivery and where to add an address.

Step 6 Select the preferred delivery method - Email or Post

Select the preferred delivery method for your client to receive rating correspondence: either Email or Post.

If Email is selected, you must enter an email address in the field provided.

If Post is selected, rating correspondence will be sent to the selected address.

Screen for preferred delivery method showing the toggle for Email or Post

Transaction section guidance

Find guidance on Transaction section for a Notice of Change:

Transaction section