Before you submit

Available hours to submit a dealing

You can only submit a dealing between 7am and 7pm, Monday to Friday.

Dealings cannot be submitted on weekends or public holidays.

A warning banner will show if you are on the Submit page and there is 10 minutes or less left to submit your dealing before we close.

Who can submit a dealing

Any person from a submitting firm with the appropriate privileges can submit a dealing.

A dealing can only be submitted by the submitting firm once all instruments have been released.

Dealing fees

The Submit page shows a summary of the dealing fees the submitting firm is responsible for.

Dealing fees are separate to the post-registration search fees.

Non-submitting firms can use the Fees page from the dealing navigation bar to view the fees they're responsible for.

View dealing fees 

Validation when you go to the Submit page

Every time you go to the Submit page the Submit business rules run a set of validations. A pre-validation report will highlight any outstanding tasks or business rule failures that must be completed before the dealing can be submitted.

A dealing can only be submitted by the submitting firm once all the instruments have been released

A pre-validation report showing any alerts will appear at the top of the page. Alerts may be:

• an orange triangle icon, used for a warning
• a red circle icon used for failures.

If your dealing status is Lodge you can still submit it with failures or warnings because the dealing goes to us to process.

If your dealing status is Auto it will reject the dealing automatically if it has failures or warnings. You'll need to fix any errors, such as certifying and signing remaining instruments before submitting your dealing.

Submitting with failures and warnings

Sometimes you can still submit a dealing even though you have a failure or warning.

If pre-validation fails due to warning only you can still submit the dealing as this will not prevent registration. You might receive a warning if:

• new titles are included in the dealing as their status will not yet be Live
• a trust or trustee has been recorded as part of a name when it's not a recognised corporate trust name. The name is correctly recorded but not included in the automatic checklist of names.
• a prior transfer is changing the ownership of the title (s). The instruments have been correctly recorded but do not match the current names on the register.

Example: New Title dealing with Easement instrument/s following the OCTN (Order for New Titles)

Reason for failure

The easement instrument will be over the new Title references that will have a status in Landonline of either pre-allocated or pending.

The system recognises these titles as not yet issued and for that reason pre-validation will fail for these titles. For example, status is not Live or Part Cancelled yet.

What you should do

1. Don't revert to the head Title for an easement instrument (EI) that follows an OCTN. If you do and submit the dealing it will be rejected or requisitioned to change it back to the new Title references.
2. Continue to prepare your instrument against the new Title references. It's OK for it to fail.
3. Make sure it hasn't failed pre-validation for any other valid reason.

Example: Mortgage (M) following a Transfer in exercise of Power of Sale (TPS)

Reason for failure

The TPS instrument is an Image Only instrument, so the names that pre-populate in the mortgage will need to be edited to update the mortgage with the new registered owner's names.

The new registered owner's names won't be entered into the system until LINZ staff process the Power of Sale instrument.

The mortgage will fail pre-validation because the reistered owners don't match the registered owners currently on the Title.

What you should do

1. Continue to prepare your instrument.
2. Continue to submit your dealing for registration.

Contact us

If you're unsure about the reason something has failed, contact Customer Support on 0800 665 463.